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WhatsApp automation engine for Indian SMBs

Never miss another
customer follow-up
on WhatsApp.

Fee reminders, attendance alerts, enquiry follow-ups, booking confirmations - sent automatically, the moment they're due, without a staff member lifting a finger. Live today at a coaching institute. Built to run clinics, salons, and gyms next, all on the same engine.

That's a live demo, not a mockup. Enter your real number to get the same message on your own WhatsApp, in seconds.

3 secAvg. delivery
98%WhatsApp open rate
0Manual messages
✅ Delivered · 0.9s
📈 Fees collected +34%
🏫
Veda Coaching
Online - one of many businesses on PingFlow

👆 This is a live demo - try the buttons, or use the arrows above to try another business

✅
Meta Business API Partner
🔒
End-to-end encrypted
🇮🇳
Built for Indian businesses
⚡
Real-time delivery
🏗️
One engine, built for every business
One engine, six businesses

Coaching institutes are where we proved it.
They aren't where we stop.

The trigger-and-template engine underneath PingFlow doesn't know or care what industry it's running. Coaching institutes are live and paying today - clinics, salons, and gyms run on the same core, just configured differently. Pick a tab to see it.

Operational Event→ Trigger Fires→ Meta-Approved Template→ WhatsApp Sent→ Customer Replies→ Delivery Logged→ Zero Staff Effort
🟢 Coaching Institutes - Live & Paying at Veda Coaching

Your admin is spending 3 hours a day on WhatsApp. Make it zero.

From the moment a parent enquires to the day their child completes the course - every WhatsApp is handled automatically.

✓
Enquiry welcome messageSent the moment someone fills your form. Brochure link included.
✓
Attendance absent alertParent gets a WhatsApp the instant their child is marked absent. Class recording link included.
✓
Fee reminders at 5 days, 2 days, due dateThree automated nudges. Zero staff involvement.
✓
Batch full? Alert interested leadsAutomatic scarcity messaging when a batch crosses 80% capacity.
✓
Staff class reminder2 hours before every class, the assigned teacher gets a reminder with the batch roster.
Business impact
No missed fee follow-ups
Payments happen inside WhatsApp
Zero manual reminder work
Admin sees every payment instantly
Clinics - In development

Reduce no-shows. Recover faster. Retain patients.

Appointment reminders, prescription follow-ups, and review requests - all automated.

✓
Appointment reminder 24hrs & 2hrs beforeDrastically reduces no-shows.
✓
Post-visit follow-up at day 3"How are you feeling?" builds loyalty and catches complications early.
✓
Prescription dose remindersDaily at the right time. Patients actually take their medication.
✓
Review request after recoveryGoogle review link sent automatically at the right moment.
Business impact
Fewer no-shows
Patients self-serve reschedules
Doctor calendar stays accurate
Zero front-desk phone tag
Salons - In development

Fill your chair. Keep your clients coming back.

Booking confirmations, rebooking nudges, and personalised offers sent at the perfect moment.

✓
Booking confirmation instantlyProfessional and immediate - builds confidence in your brand.
✓
30-day rebooking nudge"Time for a trim?" sent exactly 4 weeks after their last visit.
✓
Birthday offer on their big dayPersonalised discount, every client, zero effort.
✓
Loyalty reward trigger5th visit? They get a WhatsApp with their free service voucher.
Business impact
Chairs stay full
Clients rebook without a call
Personalised offers, zero effort
Loyalty stays high
Gyms - In development

Keep members motivated. Keep renewals on time.

Check-in streaks, renewal reminders, and personal trainer messages - automated.

✓
Membership expiry at 7d & 1dTwo nudges. Members renew before they lapse.
✓
"We miss you" after 5 days absentFriendly message after inactivity. Reduces churn.
✓
10-session streak celebrationAcknowledge consistency. Build loyalty.
✓
Trainer class reminder 1hr beforeZero no-shows to personal training sessions.
Business impact
Renewals happen before they lapse
Members self-serve payment
Trainers get direct pings
Fewer walk-in cancellations
Real Estate - In development

No lead waits. No site visit gets forgotten.

Site visit reminders, reschedules, and follow-ups after every walk-through - automated.

✓
Site visit reminder 24hrs & 2hrs beforeBuyers rarely no-show when they're reminded twice.
✓
Post-visit follow-up same evening"How did you like it?" sent automatically after every walk-through.
✓
New matching listing alertBuyers get notified the moment a property matching their budget goes live.
✓
Price drop alertInstant WhatsApp when a shortlisted property's price changes.
Business impact
No missed site visits
Buyers self-serve rescheduling
Site manager always up to date
Zero manual coordination calls
Restaurants - In development

Every table remembered. Every reservation honoured.

Reservation confirmations, reminders, and reschedules - handled without a call to the front desk.

✓
Reservation confirmation instantlyGuests get a WhatsApp the moment a table is booked.
✓
Reminder 2 hours beforeCuts no-shows on your busiest tables.
✓
Special-day offer nudgeRegulars get a personalised nudge on birthdays and anniversaries.
✓
Feedback request after the mealQuick rating request sent automatically the next morning.
Business impact
No missed reservations
Guests self-serve rescheduling
Tables managed without phone calls
Zero front-of-house back-and-forth
Sound familiar?

Every business running on manual WhatsApp hits the same wall.

Whether you're a coaching institute, a clinic, a salon, or a gym - the pattern is identical. Manual WhatsApp doesn't scale past a certain number of customers.

❌
Staff forget follow-upsAn enquiry goes cold because nobody got back to it in time.
❌
Reminders sent manuallyFee dues, appointment nudges, renewal alerts - someone has to remember, type, and send every one, for every customer.
❌
Customers call to check inBecause nobody told them their class was missed, their appointment confirmed, or their order updated.
❌
Leads go coldAn enquiry today gets a reply three days later - if at all.
❌
Hours lost to repetitionThe same message, retyped, one customer at a time, every single day.

PingFlow automates all of it - automatically, the moment it's due.

Not another broadcast tool

Generic WhatsApp tools send messages.
PingFlow runs the business behind them.

Generic WhatsApp tools are messaging platforms - you still export a list and import it every time something changes. PingFlow is the operational system of record, so the trigger and the message live in the same place.

📤 Generic WhatsApp tools
–You export a contact list from your own system and import it every time something changes
–Someone has to notice the event - an absence, a missed payment, an inactive member - and start the send manually
–No native fee ledger, attendance log, or booking calendar - just a messaging inbox bolted onto a spreadsheet
–One generic experience for every business, regardless of what you actually run
VS
💬 PingFlow
✓Your customers, fee plans, schedules, and staff already live inside PingFlow - nothing to export, nothing to sync
✓The trigger fires the moment the real-world event happens - attendance marked, invoice overdue, booking made - no human in the loop
✓A full ERP layer underneath: fee ledgers, attendance history, booking calendars, staff rosters - WhatsApp is the output, not the whole product
✓Configured per business from one engine - coaching institutes today, clinics, salons and gyms shipping on the same core
The flow

Three steps. Then it runs forever.

Set your triggers once. PingFlow watches for them 24/7 and fires the right WhatsApp without any intervention.

01
🎯
Define your trigger
Choose what fires the message - a missed class, a fee due date, a new enquiry, a batch filling up. PingFlow tracks all of them in real time.
02
✍️
Set your template
Pick a Meta-approved WhatsApp template. Personalise it with the student's name, fee amount, class time - whatever makes it feel human, not automated.
03
🚀
It goes. You don't.
PingFlow fires the message the moment the trigger is hit. Your staff only ever sees the result - a delivery receipt, a parent's reply, a paid invoice.
What it's worth

What businesses typically save with PingFlow.

Ranges based on early production usage at Veda Coaching - every business's numbers will vary with contact volume and centre count.

15–25
Admin hours saved / month
~90%
Fewer manually-sent reminders
Instant
Response time on enquiries
Near 0
Follow-ups forgotten

Illustrative ranges, not a guarantee - happy to work out your actual numbers on a call.

Case study

How Veda Coaching automated 3 centres.

JP Nagar, Yellachahalli, and Arekare - fee reminders, attendance alerts, and report cards, all running on WhatsApp without staff sending a single message manually.

Before
😓 Admin manually messaged every parent for fee dues, one at a time
😓 Absences noticed by parents only when they called in
😓 Report cards printed and handed out, or sent one-by-one
😓 New enquiries followed up whenever staff found time
After
✅ Fee reminders fire automatically at 5-day, 2-day, and due-date marks
✅ Parent gets a WhatsApp the instant a child is marked absent
✅ Report cards generated and bulk-sent to all parents in one action
✅ Every enquiry gets an instant welcome message, then a Day 1 / Day 3 nurture sequence
Try it live

Get a real WhatsApp from PingFlow. Right now.

This isn't a simulation. Enter your number below, pick a scenario, and we'll send you an actual WhatsApp using the same infrastructure our clients use every day.

🔒 Your number is used only for this demo. We do not add you to any list.

📱
You enter your numberTakes 5 seconds
↓
⚙️
PingFlow trigger firesEvent detected instantly
↓
💬
WhatsApp deliveredVia Meta Business API - real, not simulated
↓
📊
Delivery trackedRead receipt logged in your dashboard
What's under the hood

Everything your team needs.
Nothing they don't.

Built specifically for Indian SMBs running education, health, and wellness businesses.

🎯
Three trigger types
Time-based, event-based, and threshold-based triggers. Every real scenario a business faces maps to one of these three - and all three fire instantly when their condition is met.
📋
Meta-approved templates
We submit and manage your WhatsApp Business template approvals. You pick from an approved library - no guessing at Meta's formatting rules or getting messages rejected at 2 AM.
👥
Built for every kind of business
Run a coaching institute and a clinic under the same PingFlow account. Each business type has its own modules, data, and automation rules - shared billing, separate everything else.
💰
Fee & invoice tracking
Installment schedules, payment recording, overdue detection, and automated reminders - all in one place. WhatsApp fires when the installment hits its threshold.
📊
Delivery receipts
Every message sent, delivered, and read is logged. You see exactly which parents opened the fee reminder and which didn't - and the drip sequence handles the follow-up automatically.
🔒
Role-based access
Owners see everything. Managers see their centre. Front desk can mark attendance but not pull fee reports. You control exactly what each team member can touch.
Command Center

Every message, quantified.

The dashboard your staff actually opens every morning - every send, delivery, and reply logged automatically, no manual tracking.

Today's Overview

Illustrative example
Messages Sent Today
86
Delivery Rate
98%
Active Leads
23
Fee Reminders Sent
14
Templates Approved
6
Real results

The numbers that matter to the people using it.

"

Our admin was spending 2.5 hours every morning sending fee reminders manually. Now she spends that time actually talking to parents. PingFlow paid for itself in week one.

SR
Suresh Rajan
Director, Veda Coaching, Bengaluru
"

The attendance absent alert is the one feature every parent notices first. They get the message before they even realise their child missed class. That level of communication builds real trust.

AP
Anitha Prakash
Centre Head, JP Nagar
"

We had zero late fee collections last month. Not because we were chasing - because PingFlow was. Three messages, three timings, zero human effort. Collections went up 34%.

KM
Karthik Moorthy
Operations, Veda Coaching
Why PingFlow exists

Built because we saw businesses running entirely on manual WhatsApp.

LS

We kept seeing the same thing at coaching institutes, clinics, and salons - a real business running underneath, and WhatsApp bolted on top of it entirely by hand. Staff copying fee amounts into chat windows one parent at a time. Attendance marked on paper, then never communicated. Enquiries answered whenever someone remembered to check.

The tools that existed only solved the messaging half - you still had to export a list and tell them who to message and when. We built PingFlow to close that gap: the business data and the WhatsApp automation live in the same place, so the trigger and the message fire together, automatically.

- Lofty Systems, PingFlow
Pricing

Priced around your business, not a fixed tier.

Every business runs different message volumes and centre counts - so we scope pricing after a quick conversation rather than force-fitting you into a slab.

💬

Get a plan built for your business

Tell us your business type, number of centres or locations, and rough contact volume - we'll come back with a straightforward monthly number. No message markups, no surprise slabs.

✓All trigger types & automations included
✓Scoped to your contact volume & centres
✓No per-message markup - Meta's rates, direct
✓Onboarding support included
Questions

Everything you're probably wondering.

What is the WhatsApp Business API, and is PingFlow Meta-approved?+

It's Meta's official channel for businesses to send WhatsApp messages at scale, separate from the regular consumer app. PingFlow sends every message through this official Cloud API - nothing routes through unofficial or scraped WhatsApp connections.

How long does setup take?+

Most businesses go live within a few days of sharing their data and message templates - template approval time from Meta is the main variable, and we handle that submission for you.

Do I need any technical knowledge to use it?+

No. Day-to-day use is marking attendance, recording a fee payment, or entering exam marks - the WhatsApp side fires automatically from that. No code, no template-building skill required.

How much does WhatsApp messaging actually cost?+

You pay Meta's published per-message rate directly - we don't mark it up. Your PingFlow subscription covers the automation and ERP layer, not the messages themselves.

Can I migrate my existing student/customer data?+

Yes - send us your existing spreadsheet or export and we'll handle the import as part of onboarding.

Can multiple centres or locations use one PingFlow account?+

Yes - this is exactly how Veda Coaching runs it, with three centres under one account and centre-level staff access.

Is there a setup fee?+

Pricing and any setup scope is worked out on a call based on your contact volume and centre count - no fixed number published, since it varies business to business.

Connected

Fits into what you already use.

💬 WhatsApp Business Cloud API 📊 Google Sheets 💳 Razorpay - payment collection
Get in touch

Ready to automate your WhatsApp?
Let's talk.

We set up most clients within 48 hours. Tell us about your business and we'll show you exactly what PingFlow can automate for you.

💬
WhatsApp us directly
+91 90366 51828
📧
Email
hello@pingflow.in
📍
Based in
Bengaluru, Karnataka, India
⏱️
Typical onboarding
48 hours from signup to first automated message
Currently live with:
🏫 Veda Coaching - JP Nagar, Yellachahalli, Arekare
🏫 Veda Coaching - Kumaraswamy Layout
+ your business, within 48 hours

Stop sending WhatsApps.
Start automating them.

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